Conferences

Conference Seating Plans
 

Seating Style Fairview One Fairview Two
Cinema Seating 80 delegates 40 delegates
Schoolroom Seating 80 delegates 40 delegates
u-Shape Seating 50 delegates 30 delegates
Boardroom 35 delegates 25 delegates
Banquet (Round Tables) 50 diners 40 diners

 FULLY INCLUSIVE CONFERENCE PACKAGE

Applicable to groups with a minimum of ten delegates or more residing in the Hotel

Package inclusive of:

  • Accommodation on a Dinner, Bed and Breakfast basis
  • Room Levy and VAT at 14%
  • Breakfast
  • A three course business luncheon
  • Registration Desk
  • Conference room of a size appropriate to the number of delegates attending. Pens, note pads, water and mints.
  • Standard conference equipment – flipchart, white board, screen and an Data projector.
  • Arrival Tea & Coffee on first day
  • One mid-morning and one mid-afternoon refreshment break with tea & coffee accompanied by either a sweet or savory snack.

Fully Inclusive Conference Rates:

Validity Single per room Sharing (2) per Room
1 Sept to 31 Dec 2009 R1400.00 R1200.00 (per person)
1 Jan - 31 Dec 2010 R2300.00 R1750.00 (per person)

 Rates are quoted per person per day valid from 14h00 on day of arrival to 10h00 on day of departure. Rates after the valid period may also be quoted upon request.

DAY CONFERENCE PACKAGE @ R350.00 per person

Applicable to groups with a minimum of ten delegates or more not residing in the hotel

  • Registration Desk
  • Conference room of a size appropriate to the numbers attending. From 08h00 until 17h00
  • Arrival Tea & Coffee and a mid morning Tea & Coffee break served with either a sweet or savoury snack
  • One mid afternoon refreshment break - No snacks
  • A three course business luncheon
  • Water, mints, notepads and pens on the conference tables
  • Standard Conference equipment – flipchart, white board, screen and Data projector.


HALF DAY CONFERENCE @ R300.00 per person

  • Registration Desk
  • Conference room of a size appropriate to the numbers attending. From 08h00 until 13h00 or 12h00 until 17h00.
  • Arrival Tea & Coffee served with either a sweet or savoury snack
  • One refreshment break served with either a sweet or savoury snack
  • A three course business luncheon
  • Water, mints, notepads and pens
  • Standard Conference equipment – flipchart, white board, screen and an Data projector.

CONFERENCE EQUIPMENT

  • Telephone extension exclusive of all calls
  • Microphones (Roving or Lapel) @ R 550.00 per day
  • Flipchart and marker pens
  • Video / TV Combos R1 500.00 per day
  • DVD / VCR @ R600.00 per day
  • PA System at R1 250.00 per day
  • CD Player with speakers @ R800.00
  • Overhead Projector @ R1 250.00 per day
  • 30mm Slide Projector
  • Dance Floor @ R5 000.00 per day


FUNCTION VENUE HIRE

Venue hire is charged in the event of the room being required for set up more than 12 hours prior to the main group’s arrival or for breakaways and exhibitions.

Function Room Breakaways
Fairview 1 R4000.00
Fairview 2 R3000.00
  •  If the Hotel has been booked exclusively, no venue hire will be levied
  • Evening Function venues are available from 18h00 till 24h00, thereafter a overtime surcharge of R 5 000.00 applicable for every hour or part thereof
  • Day Function venues are available until 16h00, unless otherwise confirmed in writing by Fairview All-Suite Hotel Management. An overtime surcharge may be applicable for functions that end after the agreed to time.
     

ADDITIONAL CONFERENCE OPTIONS

Additional specialised equipment can be arranged through the banqueting department such as:

  • Formal banquets, spit braai, additional theme or private dinners
  • Floral decorations
  • Team building of site
  • Luggage
  • Additional specialist audio visual equipment
  • Entertainers, dancers, motivational speaker and MC’s
  • Airport Collection / Car Hire
  • Conference breakaway rooms and private function room

Please ask our Banqueting Department for a quotation on the above

ESTIMATED MENU COSTS

Our Culinary team will gladly design a menu to suit your specific requirements for any function or event that you are planning. Please discuss your specifications with the Banqueting Department. Herewith a breakdown of estimate costs (subject to choice of menu):

BREAKFAST COST PER PERSON
Continental Breakfast ..........................R 55.00
Full Breakfast ........................................R 95.00

BRUNCH
Fairview Specialty Brunch...................R120.00

INTERLUDES
Tea/Coffee & Snack per person .......R 35.00
Fresh Fruit Juice ................................. R 30.00 per jug

LIGHT LUNCHEONS
Lunch ....................................................R120.00 (price subject to menu)
Packed Lunches ................................R100.00
Dinner ..................................................R150.00

Cancellation Policy:

  • The client must confirm all changes and cancellations in writing. No verbal instructions will be accepted. No exception to cancellation policy will be made.
  • In the event of non-payment with in the time specified, Fairview All suite Hotel shall be entitled to cancel a provisional booking without further notice or liability to the client.

Payment requirements:

Bookings are secured on receipt of a 50% deposit, we regret, unfortunately no cheques are accepted 15 day’s prior to the group’s arrival or without prior arrangement with Management.

90 Days before Function

  • 50 % Deposit

30 Days before Function

  • Confirm menu

14 Days before Function

  • Final appointment – procedures of day discussed
  • Final Checklist
  • Final Bar requirements
  • Final confirmation of menu
  • Final number of Guests
  • Balance of pro-forma costing to be settled

 MONTHLY PAYMENT OPTION:

If your Function is booked more than six months in advance, you may prefer to split the payment of your total bill over the first four months prior to the function. The first payment will secure the booking. These payments must be monthly, on any constant date, with the full amount paid up two months prior to the function.